Improving Workplace Efficiency: Create a Productive Office Solution
Developing a Productive Office
Employees are the backbone of any business. When workers are given a work environment that allows them to maximize their work output, businesses are able to succeed in competitive climates. This does not just apply to employees though; when employers are able to order supplies more efficiently, everyone benefits. If you feel that your workplace could be more efficient, use the following techniques to make small, but meaningful improvements.
Set Realistic, Achievable Goals
A common problem many companies suffer from is setting unfocused and unrealistic goals for their employees to accomplish. If employees do not know if they can accomplish their tasks on time, then they will likely lose the motivation needed to work on them. When office employees have goals that are clear and realistically achievable, they get motivated. From there, they can plan out the actions that will allow them to meet those goals in an efficient timeframe.
Any task you assign to your workers should be well-defined, attainable, and completable in a timely manner. A smart decision is to involve employees when you are setting any goals or tasks that need to be accomplished. That way, the employees can provide you with essential feedback, so you can tweak your goals to be more realistic and defined.
Workspaces That Make Employees Happy & Comfortable
Making sure workers are happy and comfortable in their work environments is crucial if you want your business to stay productive. One way you can do this is to design your workspace with ergonomic office solutions. Purchase adjustable office chairs that offer back support, and provide sit-stand workstations that workers can use to stay comfortable and healthy during work hours.
Another way to keep workers happy in the office is to keep everything nice and tidy. Clutter in the office stresses people out, and can make it difficult for them to concentrate on their tasks. On top of this, when everything is nice and tidy it becomes much easier for workers to find the supplies they need, preventing time from being wasted.
Make sure you have a broom, cleaning solutions, trash bags, and other janitorial supplies on standby so you can stay on top of cleaning the office.
Communication is key in the modern office; workers are more productive when everyone can speak to each other quickly and easily. To give an example, trying to have a conversation through emails can be a huge waste of time, since it can take a long time for one person to respond. Setting up your workers with services like Skype or Slack is more efficient, since people can send messages to each other in a shorter amount of time.
Before you go to a meeting, make sure you take notes on what you want to talk about so you can properly communicate your ideas without wasting everyone’s time. Employers should always be open to feedback from employees so they can find ways to develop more productive solutions for the office. By improving communication between employers and employees, there will be a lot less time wasted during work hours.
Apps & Tools for Work Management
Advances in technology have allowed for significant improvements in work management. A great way to improve productivity at work is to have workers install time management applications like Workflow and Evernote onto their computers. With these apps, workers can set the amount of time they should spending working on assignments each day. This ensures that workers are spending enough time on each of the day’s tasks.
Outside distractions can break a worker’s concentration, and the Noisli app on iOS and Android can produce relaxing sounds that drown out background noise. Todoist is another helpful app that allows you to create a to-do list for your assignments so you know exactly what needs to be finished on a given day.
Workers can also benefit from having two screens to work on instead of one. By adding additional computer monitors, workers can type on one screen and research info on another, and will not have to waste time switching between tabs.
More Efficient Ordering Techniques
One area where time and money are often wasted in an office environment is the process of ordering supplies. All too often companies spend excessive amounts of money when ordering supplies for workers, and when this is done inefficiently a lot of time is wasted.
A wise option would be to shop for supplies from a vendor in your local area. Local vendors ship your products to you much faster, since the distance between your business and the supplier is much shorter. Also, when the vendor is in the same city as your business you can usually get free shipping, so you save money as well as time.
OP Plus can help you make your ordering system more efficient. With our order reviews you get all the products you need in bulk, saving you both time and money. In addition, our business reviews can show you different products and suppliers that you can switch to if you need to optimize your financial resources.